Why do we collect and process your personal data?
We need to collect and process some of your personal data to carry out job seeking on your behalf and fulfil our obligation as an agent.
Who do we share your personal data with?
We share the professional identities of our managed talent with potential hirers (casting directors, production companies, ad agencies etc). This also occurs in reverse. We may also share some of your data with service providers such as hosting and technology suppliers. However we will never use your data for profiling purposes.
Do we need a lawful basis to collect and process your personal data?
Yes. All companies must have a legitimate reason for collecting and processing your data. GDPR refers to this as the “lawful basis for processing” and sets out six different types of lawful basis. In our case, the main lawful bases allowing us to collect and process your data are ‘contractual’ and ‘legitimate interest.’
Who has access to the personal data that we hold?
Only authorised staff and IT system administrators have access to your data. Other parties, such as production companies, may have different procedure and safeguards in place when handling your data.
What staff training are we providing on data protection?
All our staff receive training to help them understand and implement the latest data protection rules and guidelines. They also take refresher training on data protection and other important topics as part of our ongoing development and competency procedures.
Do we back up our clients personal data? If so, then how often?
Yes, we back up our core data systems daily and store backed-up data both on and off site. We send the offsite backups to the Amazon S3 EU data centre. The transmission and storage of this data is encrypted.
What IT security do we have in place to protect our clients’ personal data while it’s being stored, transferred, or used by us?
Our computer network is password protected and secured using role based permissions, which means only staff with the correct authorisation can view and process client data. Remote access to our computer network is solely permitted through a system of multi-factor authentication.
How do we dispose of hardware and the storage media containing personal data?
We treat the disposal of all hardware and storage media with the utmost care, ensuring it is dealt with securely and responsibly. All printed documentation is cross shredded on site or destroyed by a trustedcontractor at a BS1517-accredited facility..
What procedure are in place to detect data security breaches?
We have 24/7 hardware and software monitoring, login and auditing for all core systems. Users are subject to policies which cover computing equipment use, acceptable use, remote working and travel, email use and password use.
How long do we keep your data?
We retain your personal data while your management contract is still in place with us and then contact information only, for 5 years after contract termination. This is to ensure you can receive residual payments from past jobs.
Children Under 16
The Children's Online Privacy Protection Act of 1998 and its rules (collectively, "COPPA") require us to inform parents and legal guardians (as used in this, "parents") about our practices for collecting, using, and disclosing personal information from children under the age of 16 ("children"). It also requires us to obtain verifiable consent from a child's parent for certain collection, use, and disclosure of the child's personal information.
This section also notifies parents of (i) our practices for notifying and obtaining parents' consent when we collect personal information from children, including how a parent may revoke consent and (ii) all operators that collect or maintain information from children through Websites.
Only a Parent or Legal Guardian of a child under the age of 16 years old may create an account on scallywags.co.uk to promote their child’s performing arts career. When creating a Scallywags Profile on behalf of their child, the Parent or Legal Guardian will be asked to enter their child’s date of birth. If the child is under 16 years of age, a Parent must affirm that they are the Parent or Legal Guardian of the Child whose profile they are creating, and consents to the release of the child’s personal information within the Scallywags profile.
Accessing And Correcting Your Child's Personal Information
At any time, you may review the child's personal information maintained by us, require us to correct or delete the personal information, and/or refuse to permit us from further collecting or using the child's information.
You can review, change, or delete your child's personal information by:
Logging into your scallywags.co.uk account and visiting your child’s account profile page.
Sending us an email to email@example.com. To protect your privacy and security, we may require you to take certain steps or provide additional information to verify your identity before we provide any information or make corrections.
Rights to access and control your personal data.
Delete Data: You can ask us to erase or delete all or some of your personal data.
Change or Correct Data: You can ask us to change, update or fix your data, particularly if it’s inaccurate.
Right to Access: You can ask us for a copy of your personal data that will be provided in machine readable format.
How to contact us
If you have any questions regarding this Privacy Notice or wish to make a request regarding your personal information, please contact:
The Data Protection Manager
70-72 Clifton Street
You may also email us at firstname.lastname@example.org
Acceptance of terms and conditions
You acknowledge that any internet user visiting scallywags.co.uk may view your profile, including photos and showreels but not contact details. Your profile may also be accessible from search engines such as Google.
Scallywags services as described above are limited to providing clients with information about applicants seeking work in the entertainment business. This service is the only work finding service provided by Scallywags and Scallywags is not connected to the clients save in respect of these terms and conditions.
Without limiting any other rights and remedies available to Scallywags, we may limit your activities on the web site, remove your profile and files, issue a warning to you, suspend or terminate your membership, or refuse to provide our services to you if you breach these terms and conditions or where Scallywags considers it appropriate. No refund will be given if you have breached the conditions of use.
You may not use our services if:
You have previously been banned from using our services or are associated with someone who is banned from using our services.
You are directly or indirectly involved in the operation of a company that competes with our services.
Responsibility for minors
Minors who access this site are required to be supervised by a parent or guardian. Users are not permitted to upload images of an adult nature.
The fees payable in respect of the Service shall be those fees as set out on the website from time to time. We reserve the right to vary the fees in accordance with these terms and conditions.
Scallywags bills you through an online merchant (PayPal) for use of the Service. You agree to pay Scallywags all charges at the prices then in effect for any use of the Service by you or other persons (including your agents) using your account and you authorise Scallywags to charge your chosen payment provider (your "Payment Method") for the Service. Scallywags reserves the right to correct any errors or mistakes that it makes even if it has already requested or received payment.
Refunds will only be issued relating to technical errors on the website such as, duplicate payments being made in error or excessive downtime of the site. Annual memberships are generally not refunded after 30 days of payment unless there are exceptional circumstances. e.g. moving too far to make travelling castings or jobs not viable. These are dealt on a case by case basis so please email email@example.com
Cancelling your membership
You have the right to cancel your membership with Scallywags at any time by giving us written notice. There is no minimum contract. You need to send an email to firstname.lastname@example.org stating that you wish to cancel. Please include the email address you used for PayPal. You will not be billed after the message has been sent. If a payment has already been processed before we were able to cancel it you will be refunded. If you have a PayPal account you will be able to cancel your recurring payments in your PayPal control panel. Annual memberships do not automatically renew so you do not need to write to us to cancel if you wish to allow it to expire.
Materials contained on this website are protected under copyright and other laws of the UK and under international conventions and similar laws abroad. You are not permitted to use or reproduce or allow anyone to use or reproduce the name and logo of Scallywags for any reason without our express written permission
Access to our site may be interrupted, restricted or delayed from time to time. We will not be liable for damages or costs in these circumstances.
You are responsible for ensuring that no material you post, or which is posted through a machine on which you access Scallywags, nor any activity or communication you make in connection with any Scallywags service, will be capable of Infringing the intellectual property, right to privacy, or other rights of any person or entity, breaching any applicable law, whether criminal or otherwise, or appearing to be offensive, threatening, harassing, obscene, pornographic, fetish, false, unreliable or misleading, or, being considered spam or unwanted advertising of products or services.
Applicable Law and Jurisdiction
The Scallywags website is operated and controlled from the UK. These terms and conditions and any agreements with Scallywags arising from our website are governed by UK law. Any dispute arising in relation to these terms and conditions and any agreement arising from our website will be heard in the UK and resolved in accordance with UK law.
All information provided to us must be complete and accurate information. If your information changes you will be responsible for providing us with the updated information. We shall not be held liable for any loss, damage or consequences as a result of inaccurate or incomplete information we receive from you.
Password and Sign in Security
You are responsible for any use of our on-line service with your password and protecting your password from unauthorised use. You are also responsible for the security of any computer where you choose to remain signed in to scallywags.co.uk.
You agree that when you make your profile public or include your photo in the talent directory that Scallywags will publish your basic information (name, age, measurements etc) and photos and allow Scallywags Agency to contact you.
Users must not copy, transmit, distribute or publish any content from the Job Board without prior written consent from Scallywags.